Special Event Policy

​Farr West City requires a special event permit for all temporary events that utilize City property or use City facilities.
A special event permit is required for any:
  • Entertainment event, parade, carnival, circus, dance, musical event, rodeo event, fighting event, live show, fair, concert, block party, filming event, or outdoor sales event, whether held for-profit, non-profit or charitable purposes held on Farr West property
  • Event that intends to use city property such as roads, sidewalks, parks, etc. (including block parties)
  • Event that will sell merchandise, food or beverages on City property
  • Event that will use amplified sound
  • Event that will utilize temporary structures, stages, tents, bounce houses, amusements or equipment
  • Event that requires traffic mitigation or security including the placement of “no parking” signs in a public right-of-way
Only one special event permit per park or facility will be issued within a 30-day period to lessen impact to public use of parks. 

Permit Process

​All special events must obtain City approval through the special event permit process which is as follows.
  1. Submit application and application fee to Farr West City. Event application and application fee must be submitted, at a minimum;
    1. 60-days before an event with less than 500 people
    2. 90-days before an event with more than 500 people
  2. Attend special event approval meeting with Farr West City Parks Committee
  3. Pay event damage deposit, special event fee and facility rental and sign event contract upon receiving event approval
  4. Provide all applicable special event documentation (for example: proof of insurance, mass gathering permit, tax commission temporary event license, etc.)

Deadlines

  • Standard event (events with anticipated attendance of less than 500): application must be received at a minimum of 60-days in advance of first event date. Application will not be considered without a paid application fee.
    • Fees: Special Event, damage deposit and rental fees must be paid-in-full 14-days in advance of first event date.
    • Insurance: Proof of Insurance and additional insured endorsement must be received by Farr West City at least seven (7) days in advance of first event date.
  • Large-scale event (events with anticipated attendance of more than 500): application must be received at a minimum of 90-days in advance of first event date. Application will not be considered without application fee.
    • Fees: Special Event, damage deposit and rental fees must be paid-in-full 30-days in advance of first event date.
    • Insurance: Proof of Insurance and additional insured endorsement must be received by Farr West City at least 14 days in advance of first event date.
    • Mass Gathering Permit must be provided to Farr West City at least seven days prior to first event date (applicable only to events with an anticipated attendance of 1000 or more).

Special Event Fees

Standard event fee         $75
(Events with anticipated attendance under 500. Does not include facility rental fee)
Large scale event fee     $150
(Events with anticipated attendance over 500. Does not include facility rental fee)
Refundable application fee                         $25
(Application fee will be refunded if event is not approved by the Farr West City Parks Committee. The application fee is non-refundable if event is approved by the Farr West City Parks Committee.)
Damage deposit               $100
(Required for both standard and large-scale events)